The following information explains the Internet Privacy Policy which the Department of Human Resource Management (DHRM) has adopted for its Web site. The following is intended to explain our current Internet privacy practices, but shall not be construed as a contractual promise. We reserve the right to amend our Internet Privacy Policy Statement at any time without notice.
Virginia Law
We protect our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the “Government Data Collection and Dissemination Practices Act” Code of Virginia, § 2.2-3800, “Administration of systems including personal information; Internet privacy policy; exceptions” Code of Virginia, § 2.2-3803 , the “Virginia Freedom of Information Act” § 2.2-3700, et seq., and by any applicable U.S. federal laws.
Links to Other Sites
Our Web site may contain links to other public or private entities' Web sites, whose privacy practices we do not control.
Information We Collect
When you access our Web site, the information listed below is automatically collected. Other information is collected through our Web site when you deliberately decide to send it to us (for example, by clicking on a link to send us an email or completing a form).
If, during your visit to the DHRM Web site, you send us an e-mail message, we will collect your e-mail address and contents of the message. This may be to respond to you, to address issues you identify or to forward your message to another agency for appropriate action.
We do collect personal information directly from individuals who volunteer to complete online forms or particpate in surveys. Collecting this personal information is necessary in order for DHRM to deliver the services you requested. See Cookies section.
How the Collected Information is Used
Routing information is used to route the requested Web page to your computer for viewing. We send the requested Web page and the routing information to our Internet service provider or other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities. Essential and nonessential technical information helps us respond to your request in an appropriate format [or in a personalized manner] and helps us plan Web site improvements.
Optional information enables us to provide services or information tailored more specifically to your needs or to forward your message or inquiry to another entity that is better able to do so, and also allow us to plan Web site improvements.
We may keep your information indefinitely, but we ordinarily delete the transaction routing information from our computer regularly after the web page is transmitted and do not try to obtain any information to link it to the individuals who browse our Web site. However, on rare occasions when a "hacker" attempts to breach computer security, logs of routing information are retained to permit a security investigation and in such cases may be forwarded together with any other relevant information in our possession to law enforcement agencies. We use this transaction routing information primarily in a statistical summary type format to assess site content and server performance. We may share this summary information with our business partners when needed.
Optional information is retained in accordance with the records retention schedules at the Library of Virginia.
Under the “Virginia Freedom of Information Act”, any records in our possession at the time of a “Freedom of Information Request” might be subject to being inspected by, or disclosed to, members of the public. However, all identifiable confidential/personal information will be removed prior to releasing the routing information. See our FOIA page for additional information.
We maintain security standards and procedures regarding unauthorized access to customer information to prevent unauthorized removal or alteration of data.
Customer Comments or Review
If you have questions about this privacy statement or the practices of this Web site please contact us at webmaster@dhrm.virginia.gov
"Cookies" are small files either stored on a server or sent back to a visiting computer. In certain applications user information is stored as "cookies," which are then sent back to and stored on the user's computer.
Some sections of the DHRM Web site use cookies to customize the information presented to you. Cookies are also used to aggregate site usage information to help us improve our users' experience.
See also this policy's Privacy section above regarding information gathered by this site and the use of that information.
This Web site contains hypertext links to external Web sites and pages containing information created and maintained by public and private organizations other than DHRM. DHRM, at its sole discretion, will determine which external Web sites will be linked. The inclusion of a hypertext link to an external Web site is not intended as an endorsement of any product or service offered or referenced on the linked Web site, the organizations sponsoring said Web site, or any views that might be expressed or referenced in the Web site.
Hypertext links to external Web sites and pages may be removed or replaced at the sole discretion of the DHRM at any time without notice.
If a hypertext link on the DHRM Web site is not working, please contact our Webmaster.
DHRM has established procedures to ensure that information is as accurate and current as is practical.
DHRM provides content in several formats that require plug-ins, or separate browser components, to properly view. All required plug-ins (except the non-trial version of WinZip) are free to use.